Red.com V5.1 User's Guide

Big Red Book Accountsv5www.bigredbook.com© Big Red Book Compay, 2013

p10Big Red Book Accounts v5 Company SelectionWhen Big Red Book is first opened or File / Open Company is selected the Company Selection screen isdispl

p100Big Red Book Accounts v5 Doing the Bank ReconciliationHaving done both the preparatory work and the ticking (see Preparing to do a Bank Reconcilia

p101Big Red Book Accounts v5 Total of Outstanding EntriesThis is the total amount of entries in the Bank Ledger which have not been 'ticked'

p102Big Red Book Accounts v5 VAT ReturnsStandard VAT ReportThe Standard Vat Report calculates data for the VAT 3 Report from the Sales Book and Purcha

p103Big Red Book Accounts v5 It is recommended that you file the report with your copy of the VAT return. It is also advisable to print andfile a copy

p104Big Red Book Accounts v5 Retailer VAT SchemeRetailer VAT OverviewThis chapter explains how to produce the reports you will need to help you fill i

p105Big Red Book Accounts v5 Data for Retailer VAT CalculationsThe Retailer VAT Calculations module is not integrated with the rest of the program. Th

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p107Big Red Book Accounts v5 Retailer VAT ModuleAt the top menu select VAT / Retailer VAT Calculations2. Select the VAT Period and Year as appropriat

p108Big Red Book Accounts v5 Pharmacy VAT SchemePharmacy VAT OverviewImportant NoticeThe owners, partners or directors of a business are solely respon

p109Big Red Book Accounts v5 Data for Pharmacy VAT CalculationsThe Pharmacy VAT Calculations module is not integrated with the rest of the program. Th

p11Big Red Book Accounts v5 Quick Guide to Demonstration CompaniesBig Red Book® Evaluation ModeThe unregistered program is a working version of Big Re

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p111Big Red Book Accounts v5 Pharmacy VAT ModuleTo use the Pharmacy VAT Module select VAT / Pharmacy VAT Calculations from the top menu.A screen simil

p112Big Red Book Accounts v5 appropriate VAT headings This information will come directly from your GMS reports for the relevantmonths. GMS Adv. Adjus

p113Big Red Book Accounts v5 Pharmacy VAT - SHOP SALES data entry screenSales CategoriesIf you indicated that you had additional categories of goods

p114Big Red Book Accounts v5 VAT WorkingsSummary of VAT CalculationsDetails for Bi-Monthly VAT3 FormDetails for Annual Return of Trading DetailsWe

p115Big Red Book Accounts v5 Vat on Cash ReceiptsVAT on Cash Receipts OverviewFor the Cash Basis of Accounting for VAT, VAT on Sales is based on Cash

p116Big Red Book Accounts v5 Recording VAT on Cash ReceiptsUsing Method 2 (with Allocations) Cash Receipts are entered as usual and allocated against

p117Big Red Book Accounts v5 Cash Accounting VAT ReportsUsing Method 1 (without Allocations)An additional report is displayed on the VAT Menu - VAT on

p118Big Red Book Accounts v5 Select this option with VAT3 Summary Report and enter a Return Code. When you then click on Print youwill be given the fo

p119Big Red Book Accounts v5 Receipts and Payments AllocationOverviewTo manually Receipts and Payments to Invoices select Yes to 'Receipts/Payme

p12Big Red Book Accounts v5 Setting Up a New CompanyCreating a New CompanyWhen you open Big Red Book® the Company Selection menu is the first screen t

p120Big Red Book Accounts v5 Opening BalancesOpening Balances are calculated and maintained differently by Big Red Book depending on whet

p121Big Red Book Accounts v5 Allocating Receipts and PaymentsWhen a Receipt from and Customer or Payment to a Supplier is entered you are prompted to

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p123Big Red Book Accounts v5 Allocating to Credit Notes and JournalsCredit Notes and Journals are seen by the system as Invoices and canno

p124Big Red Book Accounts v5 Screen Displays and ReportsWhen Allocations is On, several screens/reports will appear slightly differently as follows:C

p125Big Red Book Accounts v5 Book EnquiryBook EnquiryBook Enquiry Reports differ from the standard Transaction Detail Reports in that you have more co

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p127Big Red Book Accounts v5 Selecting TransactionsThe main purpose of Book Enquiry is to allow you to select transactions meeting some criteria, e.g.

p128Big Red Book Accounts v5 Show or Hide ColumnsYou can control which columns appear on the screen and on any reports you print Showing and

p129Big Red Book Accounts v5 Changing the width of a columnTo change the width of a column:1. Point the cursor to the side of the Title Box of the col

p13Big Red Book Accounts v5 Company Name, Address, Phone etc.Type in the name of the company whose accounts will be maintained in this slot. If you wi

p130Big Red Book Accounts v5 Moving columns aroundTo change the order in which columns are displayed and printed:1. Place the mouse pointer in the Tit

p131Big Red Book Accounts v5 Print, Sort and Sub-TotalIf you wish you can also obtain sub-totals for each common group of transactions. For instance,

p132Big Red Book Accounts v5 Saving and Recalling ReportsOnce you have entered all the selection criteria for a particular report you can

p133Big Red Book Accounts v5 Exporting a ReportThere are two ways to export data from a Book Enquiry.The Export option is used to exported the display

p134Big Red Book Accounts v5 Making the Most of the Book EnquiryThe Book Enquiry is a powerful enquiry and reporting tool.For instance, the optional U

p135Big Red Book Accounts v5 Backup and Restore Company Data

p136Big Red Book Accounts v5 Setup MenuCompany DetailsSee Setup: Company Details-o-

p137Big Red Book Accounts v5 Nominal AccountsFor an overview of how the Nominal Ledger is operated see Nominal Ledger: OverviewBefore making changes t

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p139Big Red Book Accounts v5 Control AccountsSee Nominal Ledger Control Accounts-o-

p14Big Red Book Accounts v5 1) Treat As Invoices ages Credit Notes and Journals by their transaction date and applies them to thebalance of the releva

p140Big Red Book Accounts v5 Reverse Charge VATThere is a Reverse Charge VAT scheme for the Construction Industry. From June 2011 this scheme willalso

p141Big Red Book Accounts v5 Bank AccountsThe option the Delete Bank Accounts is only given when accessed via the Setup Menu.For details see Setup : B

p142Big Red Book Accounts v5 Analysis CategoriesSee Setup : Analysis Categories-o-

p143Big Red Book Accounts v5 VAT RatesSee Setup : VAT Rates-o-

p144Big Red Book Accounts v5 SuppliersThe option the Delete Suppliers is only given when accessed via the Setup Menu.For details see Setup : Suppliers

p145Big Red Book Accounts v5 CustomersThe option the Delete Customers is only given when accessed via the Setup Menu.For details see Setup : Customer

p146Big Red Book Accounts v5 Bank Branch LookupEach Bank Branch has a unique Sort Code.As Bank Branch details are added in Customers and Suppliers Ban

p147Big Red Book Accounts v5 Opening Cash BalancesSee Setup : Opening Cash Balances-o-

p148Big Red Book Accounts v5 Regular PaymentsThe Cheques Journal has a Regular Payments facility which allows you to minimize the amount of typingrequ

p149Big Red Book Accounts v5 PasswordsAccess to information in Big Red Book® can be controlled by Passwords. For instance, if you set up aCompany Pass

p15Big Red Book Accounts v5 Required Setup DataBefore you can enter details transactions to Big Red Book you must setup: Analysis Categories (column

p150Big Red Book Accounts v5 Multi-User PreferencesIn a multi-user installation there are options to assign the next available reference number as tra

p151Big Red Book Accounts v5 LookupLookup FacilityWherever a code is required in Big Red Book a lookup list is available by pressing F7 when in the fi

p152Big Red Book Accounts v5 AbbreviationsThe Abbreviations file does not feature on the Setup list and is only to be found in the Lookup facility. At

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p154Big Red Book Accounts v5 Utilities MenuForm DesignForm Design gives to facility to create or modify form layouts for Sales Invoices, Credit Notes

p155Big Red Book Accounts v5 Audit TrailAn Audit Trail record is kept of all transactions and activities in Big Red Book.These transactions can be vie

p156Big Red Book Accounts v5 Year End RoutineFor details see Year End Procedures-o-

p157Big Red Book Accounts v5 ColoursSetup : Colours allows you to change the colours of Titles and Backgrounds in the various books.Colours are a usef

p158Big Red Book Accounts v5 Period ControlPeriod Control allows you ‘Close’ or 'Lock' any of the Books for any or all months. This will pre

p159Big Red Book Accounts v5 RegistrationThe Registration screen can be accessed by selecting File / Registration from the top menu and alsoUtilities

p16Big Red Book Accounts v5 Setup: Company DetailsThe Setup / Company Details menu gives the following options:GeneralThis information will already ha

p160Big Red Book Accounts v5 Maintenance Menu

p161Big Red Book Accounts v5 Integrity CheckGeneral IntegrityIf there is an issue with data the Support Team will usually run this option which is a g

p162Big Red Book Accounts v5 Vat DiscrepancyWhen entering VAT amounts there will sometimes be a small discrepancy between how Big Red Bookcalculates t

p163Big Red Book Accounts v5 Duplicate CheckCustomers and Suppliers codes must be unique. If an Customer or Supplier codes are is duplicated due todat

p164Big Red Book Accounts v5 Allocations IntegrityIf there is an issue with Allocations, the Allocations Integrity Check is run a check to ensure that

p165Big Red Book Accounts v5 Invoice Line ItemsIf issues arise with detail lines of invoices this report is run to check the integrity of the line ite

p166Big Red Book Accounts v5 Generate Nominal LedgerSee Nominal Ledger : Generate Nominal Ledger-o-

p167Big Red Book Accounts v5 Reverse Vat on Cash Receipts Vat ReturnWhen using Allocations and making VAT Returns on Cash Receipts / Cash Accounting b

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p169Big Red Book Accounts v5 Send Company Data...This option launches the Backup Company Data and when the backup is complete creates an email withthe

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p170Big Red Book Accounts v5 Support-o-

p171Big Red Book Accounts v5 Import Data-o-

p172Big Red Book Accounts v5 Edit Recurring Invoice VAT RatesThis is a utility to change the VAT Rates in Recurring Invoices.To use this utility, simp

p173Big Red Book Accounts v5 Edit Recurring Invoice PriceWhen the price of a product changes this utility can be used to change the price in recurring

p174Big Red Book Accounts v5 Install PDF WriterThe Big Red Book PDF Writer is a printer that captures the reports sent to in in PDF format.When emaili

p175Big Red Book Accounts v5 Nominal LedgerOverviewThe Nominal Ledger, sometimes known as the General Ledger is necessary if you wish to produce Nomin

p176Big Red Book Accounts v5 Initial Setup of Nominal LedgerNo Nominal Journals should be entered, particularly Opening Balances, until this initial

p177Big Red Book Accounts v5 Nominal AccountsYou will need the information listed below for each Nominal Account you wish to set up. This list is foll

p178Big Red Book Accounts v5 3. Following the guidelines described above, fill in the form that appears on the screen and click on Save.Deleting a Nom

p179Big Red Book Accounts v5 Control AccountsA Control Account is a Nominal Account which is updated with the total of all the transactions to a ledge

p18Big Red Book Accounts v5 Setup: Company Details : Electronic Funds TransferThe 'Electronic Funds Transfer' menu option is only displayed

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p181Big Red Book Accounts v5 Generate Nominal LedgerIt is essential that the Generate Nominal Ledger procedure be run after the Nominal Ledger has bee

p182Big Red Book Accounts v5 If you have a backup click on Yes to proceed.-o-

p183Big Red Book Accounts v5 Nominal JournalsTo make a direct adjustment to the balances on some Nominal Accounts without making an entry in the daybo

p184Big Red Book Accounts v5 Accruals and PrepaymentsAll Accruals and Prepayments automatically reverse in the subsequent month.The Copy function can

p185Big Red Book Accounts v5 Nominal Ledger ReportsThe Nominal Ledger Reports available from the Reports / Nominal Ledger Menu:-o-

p186Big Red Book Accounts v5 Multi-User OperationMulti-User use of the Big Red BookTo set up the Multi-user version of the Big Red Book, the Server In

p187Big Red Book Accounts v5 Networking Big Red Book without Multi-User versionIt is possible to have several users using the Big Red Book® over a net

p188Big Red Book Accounts v5 Client Account CompaniesClient Account CompaniesA Client Account Type of company is used to maintain details of funds hel

p189Big Red Book Accounts v5 Clients Account LedgerThe Clients Account Ledger is used to maintain records of transactions involving funds held on beha

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p190Big Red Book Accounts v5 Making Entries into Client AccountsEntries to the various books are made as indicated in the following table: TYPE OF

p191Big Red Book Accounts v5 The Regulation 22(2) Control ReportThe Regulation 22(2) Control ReportIn Client Account type companies, the balance on a

p192Big Red Book Accounts v5 Client Account ReportsIn the Reports menu at the top of the screen, select Clients LedgerLedger AccountsThis option produ

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p194Big Red Book Accounts v5 Overview of Stock Module Activate the Stock ModuleIf you do not see the Stock Module icon on the main toolbar go to the

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p196Big Red Book Accounts v5 Stock GroupsThe purpose of a Stock Group is to assign a default Analysis Category and Nominal Code (when

p197Big Red Book Accounts v5 Stock LocationsStock locations record the physical location of stock. At any time you will be able to see how much of ea

p198Big Red Book Accounts v5 Setup Stock ItemsTo create a Stock Item:1.On the ‘Stock Module’ toolbar click on the Stock File tab.2.At the bottom of th

p199Big Red Book Accounts v5 Setup Customer PricesThis function allows you to define specific Customer/Product pricing. That is if a customer usually

p2Big Red Book Accounts v5 Table of ContentsWelcome to Big Red Book7Contact Us8Switching to SEPA9Company Selection10Quick Guide to Demonstration Compa

p20Big Red Book Accounts v5 Setup: Bank AccountsUp to forty bank accounts can be maintained. When a Bank Account has been setup at least one Analysis

p200Big Red Book Accounts v5 Stock AdjustmentsThis facility allows you to adjust the Stock in hand total without processing any Goods R

p201Big Red Book Accounts v5 Stock TakeThis facility allows you to input the Stock in hand QTY for all items no matter what the current stock in handq

p202Big Red Book Accounts v5 View/Change Stock LocationsOn Stock Module toolbar click on the ‘Stock Location’ tab. This will show you a list of all i

p203Big Red Book Accounts v5 Enter a Sales OrderOnce a Sales Order is posted, it will affect the ‘Quantity on Order Out’ field for that Stock Item.Fol

p204Big Red Book Accounts v5 Goods DespatchCreate a Sales Despatch from a Sales orderThe term used for Sales Delivery in Big Red Book is Goods Despatc

p205Big Red Book Accounts v5 Goods Returned InwardsIn the event of a customer returning Goods Despatched there is an option to process a Goods Returne

p206Big Red Book Accounts v5 Sales Invoice from Goods Despatch NoteYou can generate Sales Invoice from a Goods Despatched Note. Follow the steps belo

p207Big Red Book Accounts v5 Sales Invoice from Sales OrderYou can generate a Sales Invoice from a Sales Order. Follow the steps below as a guideline

p208Big Red Book Accounts v5 Purchase OrderOnce a Purchase order is posted, it will affect the Quantity on Order In field located in the Stock File fo

p209Big Red Book Accounts v5 Goods Received Note from Purchase OrderYou can link a Goods Receipt to a Purchase order and copy all details or do a part

p21Big Red Book Accounts v5 yet appeared on a bank statement, i.e. outstanding items.Default Bank AccountIf you set-up more than one bank account, “ti

p210Big Red Book Accounts v5 Goods Returned OutwardsIn the event of you returning faulty goods etc, there is an option to process a Goods Returned. T

p211Big Red Book Accounts v5 Purchase Invoice from a Goods Received NoteYou can generate a Purchase Invoice from a Goods Received Note. Follow the st

p212Big Red Book Accounts v5 Purchase Invoice from Purchase OrderYou can generate a Purchase Invoice from a Purchase Order. Follow the steps below as

p213Big Red Book Accounts v5 Stock ReportsFrom the top menu select Reports / Stock Module.The following reports are available:1.Stock DetailsList all

p214Big Red Book Accounts v5 6.Price Lists List the selling prices for each item as defined in the Stock FileCan be filtered by Stock Code and/or Stoc

p215Big Red Book Accounts v5 Year End ProceduresYear End OverviewEach set of Company Data relates to one Financial Year.At the end of the year the Yea

p216Big Red Book Accounts v5 Running Year End RoutineThe Year End Routine option is in the Utilities Menu.Before running the routine we recommend you

p217Big Red Book Accounts v5 The Year End Routine will check the integrity of the data before processing the Year End. If errors are founda message is

p218Big Red Book Accounts v5 make any changes to the data in Company 002. The exception to this is where an Accountant needs to adjust balances by ent

p219Big Red Book Accounts v5 Invoice and Statement LayoutsOverview of Invoice and Statement LayoutsSamples layouts for Invoices and Statements a

p22Big Red Book Accounts v5 Setup: Analysis CategoriesTo use any Book or Bank Account at least one Analysis Category must be setup. An Analysis Catego

p220Big Red Book Accounts v5 Changing Form DesignsSelect Utilities /Form Design from the top menu.On the left-hand side is the list of available forms

p221Big Red Book Accounts v5 Reload Field DefinitionsField definitions are saved with the form layout. If these are out of date or you have made chang

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p223Big Red Book Accounts v5 Sample Invoice LayoutsInvoice: inv01.frm-o-

p224Big Red Book Accounts v5 Invoice: inv02.frm-o-

p225Big Red Book Accounts v5 Invoice: inv03.frm-o-

p226Big Red Book Accounts v5 Invoice: inv09.frm-o-

p227Big Red Book Accounts v5 Invoice: inv13.frm-o-

p228Big Red Book Accounts v5 Invoice: inv21.frm-o-

p229Big Red Book Accounts v5 Invoice: inv24.frm-o-

p23Big Red Book Accounts v5 If you intend to make VAT returns under any of the Retailer or Pharmacy schemes it is important to useheadings which will

p230Big Red Book Accounts v5 Invoice: inv54.frm-o-

p231Big Red Book Accounts v5 Invoice: inv55.frm-o-

p232Big Red Book Accounts v5 Invoice: inv57.frm-o-

p233Big Red Book Accounts v5 Invoice: inv58.frm-o-

p234Big Red Book Accounts v5 Invoice: inv61.frm-o-

p235Big Red Book Accounts v5 Invoice: inv71.frm-o-

p236Big Red Book Accounts v5 Invoice: inv92.frm-o-

p237Big Red Book Accounts v5 Invoice: inv96.frm-o-

p238Big Red Book Accounts v5 Sample Statement LayoutsStatement: Stat01.frm-o-

p239Big Red Book Accounts v5 Statement: Stat02.frm-o-

p24Big Red Book Accounts v5 Setup: VAT RatesYou must setup at least one Vat Rate. A Vat Rate of zero should be setup for transactions not subject toVA

p240Big Red Book Accounts v5 Statement: Stat01os.frmWith Allocations on. A Statement showing only amounts outstanding (unpaid) on invoices.-o-

p241Big Red Book Accounts v5 Statement: Stat03.frm-o-

p242Big Red Book Accounts v5 Statement: Stat24.frm-o-

p243Big Red Book Accounts v5 Statement: stat51.frm-o-

p244Big Red Book Accounts v5 Statement: Stat53.frm-o-

p245Big Red Book Accounts v5 Statement: Stat55.frm-o-

p246Big Red Book Accounts v5 Statement: Stat77.frm-o-

p247Big Red Book Accounts v5 Statement: Stat_87.frm-o-

p248Big Red Book Accounts v5 Statement: Stat_88.frm-o-

p249Big Red Book Accounts v5 Statement: Stat89.frm-o-

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© Big Red Book Company, 2013w w w .bigredbook.com

p26Big Red Book Accounts v5 Setup: SuppliersBefore you can enter purchase invoices or details of payments to Suppliers, it is necessary to enter basic

p27Big Red Book Accounts v5 Red Book in August and have set the First Month to August. To enter the Supplier’s opening balance click at the button mar

p28Big Red Book Accounts v5 Setup: CustomersBefore you can enter sales invoices, or details of receipts from Customers, it is necessary to enter basic

p29Big Red Book Accounts v5 If you have a small number of Customers then consider using the first three or four letters of the Customername as a code

p3Big Red Book Accounts v5 Printer Setup and Fonts82 Exporting Reports to other Programs83Purchase Ledger84 Purchases Book Overview84 Pur

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p31Big Red Book Accounts v5 Setup: ProductsNote: This section only applies if the Stock Module is off.The Products Listing can be accessed from the Se

p32Big Red Book Accounts v5 Figure 3 - 2 Add a New Product CodeNotes on setting up Product CodesCodeThis is a unique code up to 15 characters consisti

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p34Big Red Book Accounts v5 Setup: Opening Cash BalancesInitially Opening Balances for the Cash Book and the Petty Cash Book are entered in Setup / Op

p35Big Red Book Accounts v5 Setup: Reverse Charge VATReverse Charge VAT (applies in Republic of Ireland only)Purchases entered as ‘Reverse Charge VAT’

p36Big Red Book Accounts v5 Changing Setup InfoYou have now set up the Big Red Book® for your company and are ready to enter data. Most of theinformat

p37Big Red Book Accounts v5 SEPA Electronic PaymentsElectronic PaymentsElectronic Payments are payments to Suppliers by SEPA Credit Transfer and recei

p38Big Red Book Accounts v5 SEPA SetupCurrently there are two Electronic Payment options, the National (Std 18) format and SEPA. The NationalPayments

p39Big Red Book Accounts v5

p4Big Red Book Accounts v5 Reverse Charge VAT140 Bank Accounts141 Analysis Categories142 VAT Rates143 Suppliers144 Customers145

p40Big Red Book Accounts v5 SEPA Credit TransfersFrom the EFT menu select 'SEPA Direct Credits'.You will be presented with the Payments tab,

p41Big Red Book Accounts v5 Please note that there are restrictions on the characters that may be used in SEPA files, see SEPA Setup for options.File

p42Big Red Book Accounts v5 SEPA Direct DebitsFrom the EFT menu select 'SEPA Direct Debits'.Please note that in the first SEPA Direct Debit

p43Big Red Book Accounts v5 Please note that there are restrictions on the characters that may be used in SEPA files, see SEPA Setup for options.File

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p45Big Red Book Accounts v5 Entering TransactionsEntering TransactionsThe general principles of data entry are the same for all transactions in the da

p46Big Red Book Accounts v5 Help Prompts In most data entry screen a help prompt is displayed at the bottom of the screen givinginforma

p47Big Red Book Accounts v5 Months 13, 14 and 15As well at the 12 months of the current year each book of first entry also has a Month 13, 14 and 15.

p48Big Red Book Accounts v5 Making entries in the Petty Cash Book:The Petty Cash Book is intended for small, day-to-day expenses. As such, it is not i

p49Big Red Book Accounts v5 You can now fill in the blank entry form with the details of each transaction. Hints on what to enter aredisplayed at the

p5Big Red Book Accounts v5 Stock Groups196 Stock Locations197 Setup Stock Items198 Setup Customer Prices199 Stock Adjustments200 St

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p51Big Red Book Accounts v5 Debtor and Creditor JournalsOccasionally you might need to make a direct adjustment to the balance on a Supplie

p52Big Red Book Accounts v5 Notes on Creditors/Debtors Journal entriesMonthEither accept the current month which is on display, or pick-and-click whic

p53Big Red Book Accounts v5 Changing or Deleting TransactionsAll transactions can be changed or deleted except where Allocations is On and a transacti

p54Big Red Book Accounts v5 Sales LedgerThe Sales LedgerThe Sales Ledger maintains records of transactions between your business and individual Custom

p55Big Red Book Accounts v5 Sales Book OverviewThere are two types of Sales Book transactions:Sales Transactions are the summary details of a sale, no

p56Big Red Book Accounts v5 Sales Invoice EntrySales Invoices have a detail line for each item sold. This is required to produce a Sales Invoice for t

p57Big Red Book Accounts v5 to the right or enter the letter C. NumberThe next sequential Invoice Number is displayed and can be over-written.For mult

p58Big Red Book Accounts v5 The screen to Add a New Line Item to an InvoiceProductIf you have not set up Product Codes or do not wish to use one here,

p59Big Red Book Accounts v5 Analysis CategoriesAnalyse the Net Amount of this Product/Detail line into one (or more) of the various analysis headings.

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p60Big Red Book Accounts v5 Sales Transaction EntrySales Transactions are the summary details of a sale, no details of individual items are entered.At

p61Big Red Book Accounts v5 A/C CodeIn all circumstances you must enter a Customer’s A/C Code.You must enter a Customer’s A/C Code. Press F7 or click

p62Big Red Book Accounts v5 amount.Copy Existing EntryThis button allows the information from a different Sales Book entry to be taken and used in a n

p63Big Red Book Accounts v5 Reverse Charge VAT InvoiceSetting up a Sales Invoice Layout for Reverse Charge VATFor transactions subject to Reverse Char

p64Big Red Book Accounts v5 Printing Sales InvoicesClick on the Print button in the Sales Invoice screen to print the displayed invoice directly to

p65Big Red Book Accounts v5 Printing StatementsInformation from the Sales Ledger is used to produce Statements to be sent to Customers. Statements can

p66Big Red Book Accounts v5 Selecting Form LayoutsThere are two choices of Form Design available: 1) Big Red Book Form Designer2) Word Template usin

p67Big Red Book Accounts v5 Template to use. A number of sample Invoice and Statement Templates are provided. -o-

p68Big Red Book Accounts v5 Cheques JournalOverviewThe Cheques Journal, sometimes known as the Cheques Payments book, is used to record details of all

p69Big Red Book Accounts v5 Making Entries in the Cheques JournalTo begin entering a transaction either click on the Add button or press A on the keyb

p7Big Red Book Accounts v5 Welcome to Big Red Book“simply the easiest-to-use computerizedbookkeeping package on the market”This User Guide has been wr

p70Big Red Book Accounts v5 BCBank ChargeSOStanding OrderLOANLoan RepaymentCORCorrectionTFERTransfer between Bank Accounts TransferIf you are entering

p71Big Red Book Accounts v5 Direct CreditIf paying this supplier by Direct Credit tick this option. The Processed Date and Reference will be updatinga

p72Big Red Book Accounts v5 Regular PaymentsYou can use the Regular Payments facility in the Cheques Journal to minimise the amount of

p73Big Red Book Accounts v5 Transfers between Bank AccountsThe transfer of funds between two bank accounts is recorded in whichever Cheques Journal is

p74Big Red Book Accounts v5 Cash BookCash Book OverviewTo open the Cash Book click at the Cash Book icon.On display is the Cash Book for the Current M

p75Big Red Book Accounts v5 Cash Book BalancesWhen the Cash Book is open you will notice a number of figures in the grey area above the buttons near t

p76Big Red Book Accounts v5 Cash ReceiptsThe term Cash Receipts refers to all monies that come into your business, e.g. till receipts in the case of a

p77Big Red Book Accounts v5 list. Alternatively, you can use the -Search- facility by typing one or more letters of a Customer’s Name.Having ident

p78Big Red Book Accounts v5 Save/LodgeClicking on this button not only saves the transaction you have just entered, but also generates an automatic Ca

p79Big Red Book Accounts v5 Cash PaymentsThe term Cash Payments refers to what happened to the money received by the business, e.g. most isusually lo

p8Big Red Book Accounts v5 Contact UsBig Red BookRathdown HallUpper Glenageary RoadGlenagearyCo. DublinWithin Ireland: Tel: 01 2048300 Fax: 01 20

p80Big Red Book Accounts v5 You can type up to 40 characters of text to describe the transaction you are entering, e.g. WednesdayLodg

p81Big Red Book Accounts v5 Printing and ExportingTransaction ReportsFrom each of the books of original entry, Cash Book, Cheques Journal, Sales and P

p82Big Red Book Accounts v5 Printer Setup and FontsWhen a report is displayed or on-screen a grey line shows where the edge of the printed page is est

p83Big Red Book Accounts v5 Exporting Reports to other ProgramsEach of the reports in Big Red Book can be exported to other programs, with the excepti

p84Big Red Book Accounts v5 Purchase LedgerPurchases Book OverviewThe Purchase or Creditors Ledger is used to maintain records of transactions between

p85Big Red Book Accounts v5 Purchases Transaction EntryAt the Purchases Book browse screen click on the Add button.A screen entitled 'Add a Purch

p86Big Red Book Accounts v5 Once you enter a Supplier's Account Code the Supplier’s name will automatically display in this box.DetailThis box, w

p87Big Red Book Accounts v5 The Category is updated with the remaining amount to analyse.User Defined Field(s)If relevant, enter appropriate details i

p88Big Red Book Accounts v5 Purchases from EU CountriesVAT is not charged on purchases from other EU countries when you supply your VAT Registered Num

p89Big Red Book Accounts v5 VAT only InvoicesVAT-only invoices typically come from Customs or from freight shippers and relate to the VAT element forg

p9Big Red Book Accounts v5 Switching to SEPAThe Single European Payments Area (SEPA) is a European initiative to standardize Eurocurrency electronic b

p90Big Red Book Accounts v5 Reverse Charge VatReverse Charge VAT - applies to Republic of Ireland onlyIf you are Principal Contractor you may receiv

p91Big Red Book Accounts v5 View a Supplier Ledger AccountIn the Lookup screen click on the Suppliers tab. Locate the supplier by scrolling through th

p92Big Red Book Accounts v5 Purchase Ledger ReportsThere are a number of reports relating to the Purchase Ledger and the purpose and content of each w

p93Big Red Book Accounts v5 Opening Balance - The total of the balances owed to all Suppliers at the beginning of the chosen startmonth.Invoices - The

p94Big Red Book Accounts v5 Bank AccountsBank Accounts OverviewThe Big Red Book® allows you to maintain details of activities and balances on up to fo

p95Big Red Book Accounts v5 Bank Control Account ReportThis report provides a summary of all activity for a particular bank account. It will contain t

p96Big Red Book Accounts v5 Bank Account Details ReportThe Bank Account Details report resembles a bank statement as it simply contains c

p97Big Red Book Accounts v5 Bank ReconciliationBank ReconciliationYou can at any time look up the balance of a Bank Account. However, if you looked up

p98Big Red Book Accounts v5 Preparing to do a Bank ReconciliationWhen you receive a bank statement and prior to starting the reconciliation you should

p99Big Red Book Accounts v5 Displayed in the middle of the screen is the list, in date order, of all transactions you have enteredwhich affect this